Introduction to Project Management

          •       Software Project Management (SPM) is a proper                         way of planning and leading software projects.

•       It is a part of project management in which software projects are planned, implemented, monitored, and controlled.

What is a Project?

•       A project is a set of tasks that must be completed within a defined timeline to accomplish a specific set of goals.

•       These tasks are completed by a group of people known as the project team, which is led by a project manager,

•       planning, scheduling, tracking and successful completion of projects.

Project phases

•       The project life cycle is broken down into five project management phases

•           initiation,

    •       planning,

    •       execution,

•           monitoring,

    •       Closure.

What Is the Project Life Cycle?

 

The project life cycle is a five-phase framework project managers use to guide their projects to completion.

all project stages, from inception to final implementation, and describes what the team must achieve during each phase.

•        Initiation: Define the project’s scope, cost,

feasibility, goals, timeline, and success criteria.

•        Planning: Create a project roadmap or detailed action plan that outlines the tasks needed to complete the project.

•        Execution: Carry out the work to complete the product, service, or result. Ensure your team has all the necessary resources, tools, and instructions.

•        Monitoring and controlling: Monitor the progress and performance of your team and project to identify any deviations from the plan or quality issues so you can make changes accordingly.

•        Closure: Close the project, sign any outstanding contracts, pay vendors, conduct a post-project review, and identify how to improve next time.

•       Initiation phase

•       Planning phase

•       break your project into smaller tasks,

•       set milestones and deadlines,

•       create detailed plans for resources, schedules, tools, and task assignments.

•       Project management plan:

•       Risk plan:

•       Financial plan:

•       Resource plan:

•       Communication plan:

•       Quality plan:

•       Execution phase

•       implement the project plan and complete the project deliverables.

       •       Monitoring and controlling phase

•       track project progress and make adjustments to ensure the project stays on track.

    •       Closure phase

•       Projects have a defined end, unlike ongoing operations.

•       This is the closure phase, where final tasks like delivering results, or ensuring proper storage and accessibility of documentation are completed.

    Project Organization

•       The term project organization refers to the style of coordination, communication, and management the project team uses throughout a project lifecycle.

 

•       Project managers use project organization to align team members before and during a project.

Organizational Structure in Project Management

         •       organizational structure is used to determine the                     hierarchy and authority of people involved in a specific                 project.

•           The structure defines each team member’s function and the reporting lines on a chart.

Types of Project Organizational Structures

•       functional

•           matrix

•       projectized.

Functional Project Organizational Structure

 

•       its hierarchy around traditionally functioning departments.

•       A functional manager heads each department and reports to an executive.

    •           These functional managers — not other staff

— coordinate the project, and they select team members from each department to support the project, in addition to their functional responsibilities.

•       Examples of functions within a company are:

•       Advertising

•       Engineering

•       Human Resources

•       Manufacturing

Projectized Organizational Structure

•      A projectized or project-based organizational structure creates a dedicated project division within an organization.

•       The project coordination operates vertically under this division.

       •       project’s budget, schedule, and the project team

•       Project managers maintain sole authority for the project and are assigned dedicated staffs who work toward project goals.

Matrix Organizational Structure

•       A matrix organizational structure is set up on a grid to demonstrate staff reporting patterns to more than one authority.

•       It is a hybrid of functional and projectized organizational structures, and project managers share authority with other program managers in this structure.

•       The key challenge with a matrix organization is that every employee has two (or more) managers they report to, their Functional Manager and the Project Manager. If they are working on multiple projects, they may have even more managers to report to.

•       Depending on the decision-making capacity of the project manager, a matrix structure is one of three subtypes: weak, balanced, or strong.

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Milan Tomic

Hi. I’m Designer of Blog Magic. I’m CEO/Founder of ThemeXpose. I’m Creative Art Director, Web Designer, UI/UX Designer, Interaction Designer, Industrial Designer, Web Developer, Business Enthusiast, StartUp Enthusiast, Speaker, Writer and Photographer. Inspired to make things looks better.

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