Time Management

• Effective time management in project management involves strategic planning, organization, and control of tasks within a defined timeframe to achieve project objectives, ensuring timely completion and resource efficiency.

Activity planning

Activity planning in project management involves defining, sequencing, and estimating the duration of tasks (activities) to achieve project goals, ensuring efficient resource allocation and timely completion.

Types of Activities

• Sequential Activities: These are tasks that must be completed in a specific order. For example, designing a product must precede manufacturing it.

• Parallel Activities: These are tasks that can be executed simultaneously without dependencies. For instance, while the design team works on product design, the marketing team can start creating promotional materials.

• Critical Path Activities: These are activities that, if delayed, would directly impact the project's overall timeline. The critical path is the longest sequence of dependent activities that determine the shortest possible duration for completing the project.

Scheduled development and control

Scheduled development involves creating a project schedule, while schedule control focuses on monitoring the schedule, identifying variances, and taking corrective actions to ensure the project stays on track and meets its deadlines.

Scheduled Development

• Defining Tasks and Activities: The first step is to break down the project into smaller, manageable tasks and activities.

• Determining Dependencies: Identify which tasks depend on others and the order in which they need to be completed.

• Estimating Durations: Estimate the time required for each task and activity.

• Resource Allocation: Assign resources (people, equipment, etc.) to each task.

• Creating the Schedule: Use project management tools (e.g., Gantt charts, PERT charts) to visually represent the project schedule.

Establishing a Baseline: Once the schedule is finalized, it becomes the project baseline, which is the standard against which progress is measured.

Schedule Control (Monitoring and Managing the Schedule)

Monitoring Progress:

Regularly track the progress of each task and activity against the baseline schedule.

Identifying Variances:

Compare actual progress with planned progress and identify any deviations or variances.

Analyzing Variances:

Investigate the reasons behind the variances and determine their impact on the project schedule.

Taking Corrective Actions:

Implement corrective actions to address the variances and get the project back on track.

Gantt chart

What is Gantt chart?

• A Gantt chart is a graphical representation of a project schedule, showing tasks, their start and end dates, durations, and dependencies

• In project management, a Gantt chart is a visual tool, often a bar chart, used to plan, schedule, and track project tasks, their durations, and dependencies, helping to manage timelines and progress effectively.

Key Components

• Tasks: The individual activities required to complete the project.

• Timeline: The schedule, showing when each task will take place.

• Dependencies: Relationships between tasks where one task's start or finish depends on another.

• Progress: Visual representation of how much of each task has been completed.

Key Components

• Tasks: The individual activities required to complete the project.

• Timeline: The schedule, showing when each task will take place.

• Dependencies: Relationships between tasks where one task's start or finish depends on another.

• Progress: Visual representation of how much of each task has been completed.

Milan Tomic

Hi. I’m Designer of Blog Magic. I’m CEO/Founder of ThemeXpose. I’m Creative Art Director, Web Designer, UI/UX Designer, Interaction Designer, Industrial Designer, Web Developer, Business Enthusiast, StartUp Enthusiast, Speaker, Writer and Photographer. Inspired to make things looks better.